As your event draws near, stay on task by creating to-do lists to keep track of everything you still need to accomplish. Here are four things you will want to take care of in the 3 months prior to your event:
Recruit event volunteers: You are going to need plenty of help on the night of the event to free up your time so you can socialize with donors. It’s always better to have too many volunteers than too few. Volunteers can help you with the event registration; greeting guests as they walk into the room; assisting with the auction; item pick up; decorating; and cleaning up. Try utilizing different social media sites like Facebook, Twitter and LinkedIn to advertise that you’re looking for help. Ask board and committee members if they have family members or friends who would like to volunteer. Perhaps someone’s granddaughter is in a community service club at her high school or college. Many local companies have community service teams who look for ways to help out in the community.
To ensure you are free to talk with donors during the event, try appointing someone on your committee with enough knowledge about the event to manage your group volunteers. Establishing a point person for your volunteers to go to will make it so you only have one person coming to you with questions during the event instead of the entire group.