Which type of fundraising event makes the most money in the shortest amount of time? Is it a golf tournament or gala, 5K run/walk or raffle? Our answer: events with auctions, and for one simple reason. They make it fun for guests to spend money quickly.
At a typical auction...
These prestigious social events combine ticket sales, special cash appeals and winning bids to raise anywhere from $50,000 to $1 million in one night.
Welcome to the less glamorous side of event fundraising: Successful auctions require a ton of work and expertise. Committee chairs and legions of volunteers spend the better part of a year procuring donated items, creating displays, promoting the event, and more...all hoping the event will be both fun and profitable.
Auction planning is extremely complex, and many steps can be mishandled or overlooked.
The secret to navigating the process and acheiving your event's full potential is professional guidance. Imagine having an auction expert by your side to advise best practices, track logistics and suggest hidden revenue opportunities.
Wouldn't it be great knowing you've handled everything that needs to get done?
That’s where Checklist Builder comes in.
For months we have been developing a brand-new resource for event fundraisers in the Winspire community. Today we are proud to unveil Checklist Builder for you to try absolutely free!
Read on to learn more about this new tool and how your organization can benefit.
What is Checklist Builder?
Checklist Builder is a simple web-based planning tool for fundraising events that doubles as an expert resource library.
✓ Checklists provide task accountability.
Checklist Builder contains pre-populated checklists that cover all the different aspects of planning a charity event. It's a digital, shareable to-do list created by fundraising professionals specifically for events with charity auctions.
Here are just a few of the recommended committees from Checklist Builder, each of which has a comprehensive list of tasks and practical resources.
- Steering (Free!)
- Finance (Free!)
- Design & Printing (Free!)
- Volunteers (Free!)
- Venue & Catering
- Silent & Live Auction
Digital checklists make mobilizing a team easier than ever. Event chairs easily add committee members, delegate tasks, monitor their completion and edit or add tasks as needed. This keeps everyone on the same page, saves time and eliminates redundancy.
✓ Resources educate users on best practices and the latest fundraising ideas.
The second key feature of Checklist Builder is the helpful tools, articles, PDFs and templates embedded right into relevant tasks. This content comes from our collaboration with certified Benefit Auctioneer Specialist Danny Hooper, one of the leaders in the industry and author of Easy Money – How to Generate Record Profits at Your Next Fundraising Auction Event.
These resources provide not only best practices for live and silent auctions, but also must-try revenue ideas and fresh strategies that take your event to the next level. Team members can access all of this information on-the-go from any internet enabled device.
Who should use Checklist Builder?
Checklist Builder is for anyone who wants to organize a successful fundraising event, regardless of level of experience, organization size, team size or budget.
I'm new to organizing auctions. Is Checklist Builder right for me?
Absolutely. The amount of expertise packed into Checklist Builder makes it especially useful for new or less experienced Event Chairs or Directors, volunteers and committee members.
What we've seen: Event Chairs have a passion for the cause, leadership skills and significant event planning experience. However, this important role is typically volunteer-based with high turnover. Like you, many Event Chairs are stepping into the auction planning world for the first time.
What's more, all too often they aren't provided with any documented body of knowledge (like an "Auction Binder" containing past lists, contacts and sponsors) for reference as they begin planning, which can be overwhelming.
Checklist Builder provides a simple, sustainable solution to the "revolving door" Event Chair.
How does Checklist Builder work?
Checklist Builder is a secure web app that doesn't require any downloads, just a free registered account and login. For a preview, check out the video below or visit "How Checklist Builder Works" - then sign up free in under a minute.
Is Checklist Builder really free?
Checklist Builder is 100% free to try. With a free Checklist Builder account, you'll automatically have access to four of the most important committees in the event planning process: Steering, Finance, Design & Printing and Volunteer Committees. These free committees are loaded with tasks and resources to help you stay organized while planning your auction.
Simply click here to sign up. It takes about 30 seconds, and no credit card is required. Then click "Activate Committee" to assign a chairperson and view all the helpful tasks.
If you like what you see, you can unlock the full list of committees and a wealth of additional knowledge by purchasing a paid subscription for $99, which lasts one year. (For the amount of expertise and oversight packed in one tool, plus full access to help and support, we think this is a real bargain. This investment is designed to revive and revolutionize fundraising.)
We wanted to create an event planning checklist tool that's simple, user-friendly and educational for everyone in the Winspire community. The end result is a resource unlike any other we've released to date. We hope you will give Checklist Builder a try and help make it better with your feedback and questions.