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With fall fundraising season on the horizon, your nonprofit may be gearing up for a special event. And while selling lots of tickets to the general public is great, your development team has an even more critical task: to identify and attract high net worth guests who could become major gift donors.
Building relationships is not only a cornerstone of continual donor development - it's key to hosting successful fundraising events, too. Why? With high event chair turnover and staff spread thin, many organizations end up trying to reinvent the annual gala, auction or tournament from from the ground up, year after year. Investing more time in developing relationships now lightens the burden considerably for next year, asserts Noah McMahon, philanthropist, founder and CEO of Anonymous LLC (specializing in event production and philanthropic consulting). "Relationships are like a web," McMahon says. "If you treat everybody with respect and don't expect anything in return, you end up getting so much in return." In today's post, learn McMahon's 3 building blocks to lasting relationships with donors, event sponsors and more to multiply the impact of every dollar raised. Then listen to the latest episode of our event fundraising podcast Events with Benefits (audio player embedded at the bottom of the post). Building Block 1: Start with the end in mind. "I've been involved in thousands of events over the past years, from events that raise over $10 million to events that simply raise awareness. But I probably spend more time talking people out of events than into them," explains McMahon. The first indicator of a potentially successful event is whether or not you have a goal. Events with no goals have no rudder. When planning your event, is everyone on the same page about what it is you're trying to achieve?
How much do you really know about your donor base? Sure, you might know some general facts such as their age and gender, but do you know what their interests are? What they do for a living? What motivates them to support your organization? What they like and don’t like about your fundraising events? Establishing a positive relationship and learning more about your donors is an important step toward hosting successful fundraising events. When you have an idea of what makes your donors tick, you’ll be able to tailor your events to match their interests and preferences. So how do you learn about your donors? The best way to acquire as much information as possible is to use several different methods. Here are 4 things to consider: 1. Web search A basic web search is a great way to start researching donors – especially when you know little to nothing about them. Try a Google search and look at their social media pages like Facebook and LinkedIn. While looking online doesn't really qualify as "in-depth research", you still might be able to learn some basic information like where donors work, organizations they are associated with, hobbies and recent vacations they took. Remember... pictures are worth a thousand words! 2. Surveys Surveys allow you to collect information about a large group of people. In your surveys, find out what your donors’ interests and hobbies are. You should also ask supporters what they would like incorporated into future events. That way, you’ll be able to pinpoint what donors liked or didn’t like about past fundraising efforts. A great source you can use to create free online surveys is www.surveymonkey.com.
Donor development can be an overwhelming process. The job of cultivating donors, engaging target audiences, building personal relationships and determining the proper timing of "the ask" are all crucial to achieving fundraising success. With each multi-layered step, it’s easy to lose sight of the single-most important part of donor retention: expressing your gratitude. Gratitude is defined as the quality of being thankful or the "readiness to show appreciation for and to return kindness". This is an important concept that takes a central role in fundraising, but can sometimes get glossed over when the focus falls too heavily on numbers and figures. Being a grateful recipient shows your charity cares - not only about the mission at hand, but about the people who make it possible. Donors are people, not numbers. They want to feel appreciated for their contribution and reassured that their money matters. Whether they give $5 or $50,000, every gift is a reason to extend gratitude. Following are five ways gratitude can help you develop and strengthen your donor relationships: 1. Make gratitude the priority Whether or not someone is going to donate again shouldn't be the primary focus when expressing gratitude. While creating repeat donors is clearly an important part of developing your donors, don't give thanks just to get another gift; give thanks because it's the right thing to do. Donors deserve to enjoy their giving, and by showing your gratitude you let them feel good about their generosity. This is an important part of the philanthropic process and an absolute necessity in donor development.
Donor cultivation is a critical part of achieving a charity's mission. Build a good relationship with donors, and you set the stage for a lifetime of giving. Ignore the importance of donor relations, however, and your donors may become loyal givers elsewhere.
Any successful development officer will tell you that fundraising events are a crucial part of the donor development process. Events such as an annual gala are important for finding and connecting with donors to help set the stage for a lasting relationship that will move them toward major giving. Jennifer Nichols Director of Institutional Advancement Jennifer Nichols has more than 15 years of experience in philanthropy, marketing and public relations and is a seasoned fund developer, grant writer and program developer. Jennifer Nichols knew this when she joined on as the Director of Institutional Advancement in 2010 for The John Crosland School in Charlotte, NC. Over the course of 4 years, she has taken the school's annual "Picture This" Gala from a small, family-run event to the successful and widely recognized affair that it is today. We spoke with Jennifer get her story... What is the John Crosland School? We are a school for children with learning and attention differences like ADHD and Asperger's. Children who attend the school must have a diagnosed learning difference. The school is dually accredited and has been around for 35 years. We’ve reached 2 states, 8 counties and 21 cities. EVENT DETAILS Guests: 190 Tickets: $135/each Parents: $100/each Live Auction Items: 16 Silent Auction Items: 68 WINSPIRE EXPERIENCES Winspire Experiences Sold: 13 Total Raised from Experiences: $17,400 TOTALS Event Revenue: $172,320 Event Cost: ($84,518) Total Raised: $87,802 Why do you fundraise? We get no federal or state funding. Tuition covers roughly 84-86% of our operating budget each year and the rest is philanthropic. Individual giving takes care of the other 15%, which covers in-house reduced tuition (scholarships), development of new facilities and overall expansion. Two-thirds of our kids come from public school and a lot of those families have a difficult time paying. They raid retirement funds, sell homes – some families even move in from out of state - so philanthropy for us is not a luxury, it’s a necessity. We are dependent on fundraising, and knowing that we realize relationship building [with donors] must be very strong; because it’s not always coming from these families, it’s coming from outside in the community as people understand why we’re here and what community need we fulfill. That’s part of the reason our annual gala is so important. Tell us a little about your event, the “Picture This” Fundraising Gala. The gala has gone on for 22 years, but it had always been in the hands of the families. It was really considered a family night event. When I arrived 4 years ago, I changed it and made into a philanthropic event for reaching donors outside the school. We still have family festivals that are part of our philanthropic package, but they are smaller more focused fundraisers just among the families and extended group. We do this in-house where we put forth a goal – this year we bought an activity bus – so families are still connected to the philanthropic goals and the mission of the school. For the annual Gala, we really needed a donor event where we could do donor prospecting. Large fundraising events are a wonderful opportunity to bring our donors and donor prospects into the room and talk about where we are in terms of our mission, where we are in terms of our vision, and give them updates so that they are truly insiders. This year we did a pretty good job of getting donors in the room, but it’s just the beginning. We’re in the process of developing some extra efforts that we want to do starting in October – we have big plans the end of the year and beyond with regard to our donors. What sort of extra efforts? One thing that seems to be a struggle for a lot of smaller Nonprofits - or Nonprofits that have not been great at fundraising – is the development of a solid donor base. That’s one of the main reasons I came to this school, was because they didn’t really have one. They had some annual help among the parents, some help from a few grandparents and families of former students, but they had no real donor base. They had never really done any marketing or - what I would consider true fundraising efforts - certainly not philanthropic efforts. They were lacking advancement efforts - truly considering the holistic package for how to move the school forward. So that was what I came into. I had done projects like this before – I just knew there was going to be a lot of work involved. Knowing that, we just had to come together and agree on certain fundamental principles. What did the Gala look like 4 years ago compared to today?