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At Winspire News, we are passionate about helping nonprofits generate as much profit as possible from their fundraising events. To do so, we often focus on strategies for nonprofits to increase revenue, but today we're going to look at a way to trim costs. One of the biggest expenses in organizing a charity fundraising event is the cost of renting an off-site venue. The venue you choose is important; the space sets the tone for the night and goes a long way to making donors feel comfortable, entertained and eager to support your cause. You want a place that's big enough to hold all your donors, plus glamorous enough to feel like a night on the town...without gobbling up all your hard-earned auction earnings. Are you getting the best deal for your venue? In this two-part series, learn how to assess venue options, chip away at venue costs and negotiate even better service in return. (The best part: You don't need to be a tough-as-nails negotiator to benefit from these ideas!) Step 1: Outline your event needs As soon as possible before your event, you'll want to appoint a chairperson to oversee logistics of the event like venue and catering. This person would ideally have experience in event planning or hospitality, but more importantly they should pay attention to details and be willing to closely review contract terms and conditions. They will lead the way in assessing sites for your event.